Community Infrastructure Levy (CIL) Privacy Notice

We will collect basic personal information about you which includes your:

• name
• address
• telephone number
• email address
• agent details

We also collect information that we receive from third parties such as landlords.

If you apply for an exemption or relief from CIL, then further personal information may be required to be collected and retained in order to grant the relief/exemption, such as utility bills, bank statements and mortgage details.

We may also need to collect visual images (site photos) and financial details (associated with payment of fees and evidence documents).

When you contact the Infrastructure & Delivery Team by phone, email or post, in order to deal with any service related matter you raise or wish to comment on, we will ask you for certain personal information in order to be able to assist with your enquiry or comment. This information will need to be recorded and retained on our systems.

Property ownership information may be sought in some instances from the Land Registry where required to serve notices in order to ascertain and confirm liable parties.

We use your personal information in order to deal with CIL related matters such as the determination of CIL liabilities, checking previous reliefs/exemptions granted to ascertain eligibility, answer queries on land searches and populating the Local Land Charges Register.

Your personal information may be shared with our other services in order to ensure our records are accurate and up-to-date, and to improve the standard of the services we deliver. We are careful to minimise such sharing; whenever we share your information we do everything we can to make sure it is protected.  We will only use your information in ways which are permitted by the General Data Protection Regulations and the current UK data protection law.

We may also share your personal data with third parties, including the Planning Inspectorate (PINS) or Valuation Office Agency (VOA), for the purposes of determining CIL appeals and proceeding with any enforcement action to recover due monies.

Any obligations required on a development under CIL are also required to be recorded on the Local Land Charges Register. We may use your information for the purpose of performing any disclosures required by law to persons requesting a search on the Local Land Charges Register.

Additionally, any CIL notices issued bearing your name and address will also be copied to any other persons who have a material interest in the land contained within the site edged red of the planning application/permission. Your agent (if applicable) will also receive a copy unless you have expressly requested that they do not.

We will not disclose your personal information to third parties for marketing purposes.

We may use your information for the purpose of performing any of our statutory enforcement duties. We will make any disclosures required by law and may also share your information with other bodies responsible for detecting/preventing crime including fraud or auditing/administering public funds.

Any obligations required on a development under CIL are also required to be recorded on the Local Land Charges Register. We may use your information for the purpose of performing any disclosures required by law to persons requesting a search on the Local Land Charges Register.

All CIL notices will also be published as part of the relevant planning application in our online planning register.  Personal details such as your telephone number, email address and signature will be removed but your name and address will form part of the statutory planning register which is available publicly. Where necessary and applicable, your information may be shared with external bodies such as the Planning Inspectorate and the courts.

We will keep your information for as long as it is required by us or other regulatory bodies in order to comply with legal and regulatory requirements or for other operational reasons.

Planning Applications and associated documents, including those in relation to S106 agreements and CIL, are held as a public register as required by the Development Management Procedure Order 2015.

The register must be kept indefinitely and is stored in our secure document system. This register is also published on our website. However, we hold CIL documentation containing any personal information as confidential, and is therefore not subject to general public access.